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Build your internal ops tools in minutes
Build a custom CRM, internal tool, or workflow your team needs. Appaca builds and runs it all in one platform.
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Product
Tools that fit your business. Not the other way around
Every SaaS tool was built for a hypothetical business. Appaca builds for yours. Describe the tool your team needs and Appaca creates it, runs it, and makes it part of your workspace.
##### Build apps with AI
Describe what you need. The Appaca agent creates fully functional apps around your workflow. No coding, no technical setup needed.
!Image 7: Appaca app builder!Image 8: Chat to app!Image 9: Chat to app!Image 10: Appaca app builder
##### Make AI co-workers
Give your team an extra hand by creating your own specialised AI agents that can do work 24/7 in your workspace.
##### Keep notes organised
Capture meeting notes, ideas, tasks, and docs in one shared workspace your team can easily find and update.
Features
The perfect AI workspace for your operations team
Appaca gives you everything you need to turn your messy workflows into a well organized suite of tools. Boost productivity and get more done.
!Image 13: Feed context to AI brain
Feed context to AI brain
Upload your documents to the knowledge base to provide context for the workspace's AI system, allowing the Appaca agent, your apps, and your AI co-workers to access it easily.
!Image 14: Store data from apps
Store data from apps
Appaca workspace comes with a secured built-in database and storage. All apps built on Appaca can access it anytime you need. No need to set up third-party databases.
AI functionalities
Build an internal app that connects different AI models (text, image, and voice) powered by OpenAI, Anthropic, and Google out of the box.
!Image 16: Schedule and automate
Schedule and automate
Set the scheduler in your app to trigger a specific function or job, like sending updates to Slack every morning at 9am.
!Image 17: Share with the team
Share with the team
Invite team members to the workspace and boost productivity. The only software in the office that works around your team.
Works with your stack
Securely connect Appaca workspace to the tools that you are already using in your current workflow to enrich the capability of Appaca agent, your apps and AI co-workers.
Use cases
Appaca for your team
Sales
Finance
Marketing
HR
Operations
Product Engineering
IT Support
Stop losing deals to slow follow-up
Reps spend nearly half their week on follow-ups and admin instead of selling. Build internal sales tools that surface the right lead, draft the next message, and keep deals moving - so your team spends its time closing.
!Image 26: Lead Follow-Up Assistant
##### Lead Follow-Up Assistant
Never let a lead go cold. Drafts personalised follow-ups from each lead's CRM activity and pipeline stage, ready for your reps to review and send.
!Image 27: Lead Scoring & Routing
##### Lead Scoring & Routing
Score and prioritise inbound leads from your CRM, then alert the right rep in Slack - so your team responds in minutes, not days.
##### Proposal Generator
Turn deal context and CRM data into a tailored proposal in seconds - and get quotes in front of buyers while the conversation is still warm.
Cut the manual work out of finance operations
Processing a single invoice by hand takes days and costs real money. Build AI apps that handle invoices, payment reminders, and reporting end to end - with your team reviewing exceptions, not entering data.
##### Invoice Processor
Extract invoice data, match it against purchase orders, and flag discrepancies automatically - cutting processing time from days to hours.
!Image 30: Payment Reminder Assistant
##### Payment Reminder Assistant
See every unpaid invoice ranked by how overdue it is, with AI-drafted reminder emails that escalate from friendly nudge to final notice - so cash comes in without the awkward chasing.
!Image 31: Monthly Finance Report
##### Monthly Finance Report
Pick a month and get revenue, expenses, and spend by category with AI commentary on what changed - a finished summary in minutes, instead of days of spreadsheet wrangling.
Produce more content without growing the team
Content is the #1 way marketing teams use AI today. Build apps that draft, repurpose, and report on your campaigns - in your brand voice, at a pace your team can't match by hand.
##### Content Generator
Turn one blog post into social posts, emails, and ad variants - on-brand copy for every channel from a single source, in minutes.
!Image 33: Campaign Brief Generator
##### Campaign Brief Generator
Go from a one-line idea to a full campaign brief - goals, audience, messaging, and channel plan - ready to share with your team.
##### Performance Digest
Bring your campaign data together in one weekly report with AI commentary on what's working - no more copy-pasting dashboards into a deck.
Give your people team its time back
HR teams using AI cut admin time by 40%. Build apps that handle the repetitive work - job descriptions, finding the right people, onboarding - so your team can focus on people, not paperwork.
!Image 35: Job Description Writer
##### Job Description Writer
Go from role title to polished, bias-conscious job description in minutes - the single most adopted AI use case in HR.
##### Employee Directory
Give everyone a searchable directory with profiles, org chart, and AI people search - ask "who handles payroll?" and find the right person instantly.
!Image 37: Onboarding Assistant
##### Onboarding Assistant
Build personalised onboarding plans for every new hire and track completion automatically - getting people productive faster from day one.
Reclaim the hours lost to repetitive ops work
Ops teams recover 10-20 hours a week by automating their highest-frequency tasks. Build apps that handle reporting, vendor management, and process documentation - and keep your team focused on execution.
!Image 38: Ops Report Generator
##### Ops Report Generator
Pull the data, write the summary, and build the narrative for your weekly and monthly reports automatically - no more multi-day data wrangle every cycle.
##### Vendor Tracker
Track contracts, renewal dates, and performance in one place - with a renewals timeline that surfaces anything coming up, so you never get blindsided again.
##### SOP Assistant
Turn your SOPs into interactive, step-by-step guides employees can actually follow - and answer process questions instantly with cited sources.
Spend less time on docs, more time shipping
Specs that took hours now take minutes. Build AI apps that draft your PRDs, synthesise customer feedback, and triage bugs - so product and engineering can focus on the decisions only they can make.
##### PRD Generator
Turn a raw feature idea into a structured PRD with user stories, acceptance criteria, and edge cases - ready for engineering handoff in minutes.
!Image 42: Feedback Synthesiser
##### Feedback Synthesiser
Cluster feedback from support tickets, sales calls, and reviews into ranked product themes - and know what to build next, backed by evidence.
!Image 43: Bug Triage Assistant
##### Bug Triage Assistant
Give your team one place to report bugs - AI categorises and prioritises each report by severity and notifies the right owner, so critical issues never sit in a queue.
Deflect tier-1 tickets before they hit your queue
Most IT tickets are the same questions on repeat. Build internal support tools that answer them instantly from your own docs and keep every request organised - so your team only sees the issues that need them.
##### IT Helpdesk Bot
Answer how-do-I questions instantly from your runbooks and IT docs - and deflect the repetitive tier-1 tickets that fill your queue.
!Image 45: Ticket Triage Router
##### Ticket Triage Router
One intake form for every IT request - AI categorises, prioritises, and routes each ticket to the right person in Slack. No more manual sorting.
!Image 46: Access Request Workflow
##### Access Request Workflow
Manage software access requests with approval flows and a full audit log - fast for employees, airtight for compliance reviews.
Need help? We can build your apps for your team
Appaca Solutions delivers professional workspace with custom apps for your business in less than a week.
Day 1
##### Discovery call
We learn how your team works today, what's slowing you down, and which apps would make the biggest difference.
Week 1
##### Project execution
Our team builds your custom apps and configures your workspace. You review, give feedback, and we refine until it's right.
Week 2
##### Launch in your team
We onboard your team, hand everything over, and stay close to make sure adoption goes smoothly.
FAQs
What is Appaca?
Appaca is an AI workspace for operators. Describe what your team needs and get a working app with a built-in database, team access, and no coding or deployment required. It runs directly inside the platform.
What are AI credits?
AI credits are the currency for AI usage. Appaca uses AI credits to complete tasks for you. The amount you need depends on the complexity of the task, and Appaca optimises tasks naturally.
Can I get more credits?
Yes. If you are running low on credits, you can top up as much as you want. You will need to be on a paid plan to do so.
Does Appaca have a free plan?
Yes. You can start using Appaca for free and upgrade to a paid plan when you need more usage. The free plan includes 100 AI credits per month and one app.
Are there integrations?
With Appaca, you can connect apps such as Google Sheets, Airtable, Notion, Slack, and more. As long as a third-party service supports an API or webhook, your apps can communicate with it.
What can I do with Appaca?
Build internal tools, admin panels, request workflows, dashboards, CRM views, onboarding trackers, and any app your team needs to run a process. If you can describe it, Appaca can build it.
How is Appaca different from Lovable, Replit, v0, or base44?
Those tools help you build apps to ship to customers. Appaca is for a different job: building the operational tools your business runs on. The CRM shaped to how you sell, the tracker built for your approval process, the intake form that follows your onboarding. Appaca is where you run your operation, not where you build your product.
More productivity with one adaptive workspace
Use Appaca for all your business operations needs. Build internal business tools and AI around your existing workflow.
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